The new Orbea offices in the Biscay town of Mallavia, in the Basque Country, feature an Actiu Cool Working® project. A process that was carried out in continuous collaboration with the well-known bike manufacturer and the architect overseeing the refurbishments which identified Orbea staff needs and fully implemented them in the new space.
Actiu ran a co-creation workshop with employees from different areas of the company to find out the team’s real needs. Creative and conceptual, this process allowed participants to show how they view their way of working, the links between departments and internal synergies as a means of finding new models of work that would improve their working day. Privacy, teamwork, and connectivity were the most sought-after features in the workshop which defined each department’s needs and their place in the new layout.
In full consideration of Orbea’s team’s needs, Actiu designed a space built around the furniture, which boosts work and communication in and between departments. What used to be an office taken up by desks, chairs, and seemingly unordered filing has been transformed into a setting that both answers the needs of employees and enables them to work better.
The workers, who identify with the local area and countryside and have a strong feeling of belonging, wanted a space that represented the culture and lifestyle of mountain biking.
To do so, concepts such as forests, earth, and rocks define the finishes, materials, and style of the project that is focused on user wellbeing.
The new office, which joins the original offices in two industrial buildings, is laid out according to the results of an analysis of flows and movements. The most dynamic areas, for meetings and teamwork, are in the centre, whilst the operating areas are placed around it closer to the windows to receive much more natural light.
To address the needs of the marketing and sales teams, which requested a space more suited to collaboration and teamwork, including creative and informal meeting areas, the workstations for these two departments were equipped with Twist Gen desking, whose organic and flexible design fosters interaction between workers, whilst TNK Flex chairs provide the required ergonomics and comfort.
In addition to the meeting areas, featuring Tábula desking and Noom chairs alongside whiteboards and notice boards, dotted all over the office, the marketing area has a space set aside for informal meetups that is equipped with height-adjustable Power desking and Bend modules around it.
In the product, purchasing, finance, and operations areas, Prisma desking, with dividing, soundproofing screens for improved visual and sound comfort, was selected to boost focus.
The product department has an area for working standing up and handling the product that includes height-adjustable, multipurpose Mobility Step desking. The ever-changing and bustling workshop is equipped with versatile Talent desking and stackable Whass chairs. The requirement for direct contact with the product is met by a panel for placing prototypes, frames, and other bike accessories.
In the HR department, employees needed to replace their often cold and impersonal traditional design for a warmer and more welcoming style using friendly colours and warm natural materials such as wood. In addition to the Longo workstation and TNK Flex chairs, separated from ORCA by panels and plant and flower items, space was allocated for a dynamic meeting area and another more private area. Designed for interviews and private conversations, the private area is equipped with Longo nomad seating and Bend pouffes, which replace the traditional separating desk and offer comfort and accessibility.
Mobile partitions between departments, including whiteboards, filing, and display and hanging areas, melamine cabinets and plant and mesh dividers make the space adaptable to future demands and ways of working.
Placed in three closed modules in the central, dynamic area, the meeting rooms are designed for different types of meetings and independent working. From work desks for private meetings or independent working, to videoconference rooms or phonebooths for phone calls, equipped with light Tábula desking and Wing chairs, employees can speak on the phone without disturbing anyone else or being disturbed themselves.
The third module features the large Longo table and Noom chairs to assist the managing director in his duties. Connected on one side and nestled in the finance department, a small multilevel seating area with cushions and Bend pouffes houses a welcoming, informal space for groupwork and sharing ideas.
To ensure that the constant flow of visitors to the office has the minimum impact on staff as they go about their work, two paths to the meeting rooms were designed.
Like a circular stage with two possible routes, where the mountain passes are the meeting rooms and the checkpoints are for general use, the flow converges around the central area.
To promote the Paperless Office imitative, printers and other stationery items are housed in closed spaces or out of the way areas. Furthermore, to reduce the number of cabinets, a small area under the lowest point of the ceiling was set aside for a filing system. Two small independent working rooms next to it offer sanctuary to those needing to work with greater focus and privacy.
The communal area was designed to boost teamwork and social time as requested by the staff. They wanted a space that included a cafeteria, acted as a meeting point, and could house training sessions and presentations. The roll-up dividing partitions and the highly versatile and light furniture allow both spaces to be split or merged as required.
Teamwork, focus, social time, mobility, and flexibility all come together in this space, which embodies the vision of a company that is firmly committed to its surroundings and the wellbeing of its employees.
This processing is subject to REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), as well as ORGANIC LAW 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights and its implementing regulations, in the event that said data refers to Spanish citizens.
The Data Controller responsible for processing your personal data is ACTIU BERBEGAL Y FORMAS, S.A. (ACTIU).
Address: Parque Tecnológico Actiu, Autovía CV-80, salida Onil-Castalla, 03420 Castalla (Alicante).
Company Tax Code: A03137874..
Telephone: +34 966 560 700
You can contact the Data Protection Officer for any questions related to the processing of your personal data at: firstname.lastname@example.org
What types of personal data does ACTIU collect?
ACTIU collects the data that is strictly necessary to manage the relationships established with its clients, contacts, suppliers and collaborators. In any case, the data collected will be adequate and not excessive for the purpose for which it is processed, and it will be processed fairly and lawfully, and with due care.
The type of information that we could collect will depend on the type of relationship that ACTIU establishes with each user. In general, the most common categories are the following:
Purposes of personal data processing. Why do we need your personal data?
If we collect your personal data, we may need it for various reasons and depending on ACTIU's activities, including the following:
The personal data that you provide through the forms enabled on the website or any other means of contact will be processed in order to respond to your questions and requests. When necessary, we will send your request internally to the corresponding department for it to be managed correctly.
We will use your data to send you communications of interest if you have subscribed to our newsletter, communication of events, offers or any other type of service provided by ACTIU.
The personal data that you provide when you maintain a relationship as an ACTIU client will be processed for the following purposes: client management, product sales, order processing, compliance with tax and accounting obligations, sending quality surveys and communications of interest. In this regard, this group of data subjects also includes the data that is provided of contact persons at companies that is necessary to maintain the relationship.
Lawfulness: The legal basis for the processing of your data is the existence of a contractual relationship and ACTIU's legitimate interest in sending you communications of interest in relation to its sales prospecting activity to generate new business opportunities and customer loyalty, as well as to improve its services.
The personal data that you provide us with when you maintain collaborative relationships and/or as an ACTIU supplier will be processed for the general management of suppliers (registration of suppliers, management of contracts, orders and payments, etc.), for compliance with tax and accounting obligations, and to maintain a database of contacts for future contracts and/or collaborations.
Legal standing: The legal basis for the processing of your data is the existence of a contractual relationship.
The personal data that you provide us with when you sign up for a contest or event will be processed to manage the event (registrations, participation, voting, giveaways, event logistics, publication of information and images and related activities), and to send information related to the event or communications about future events and activities of interest. Keep in mind that, if you register to participate in an event, ACTIU may share basic information about the participants (name, company and email address) with other participants in the same event for the purposes of communication, exchange of ideas and networking.
Legal standing: The legal basis for the processing of your data is the consent that you give us when you register for the contest or event and ACTIU's legitimate interest in keeping you informed in regards thereto.
ACTIU may invite you to participate in questionnaires and surveys. These questionnaires and surveys will generally be designed in such a way that they can be answered without adding any personal data. If, despite this, you include any personal data in a questionnaire or survey, ACTIU may use it to improve its products and services.
Legal standing: The legal basis for the processing of your data is the consent that you give us when you complete the survey or questionnaire and ACTIU's legitimate interest in improving its products and services.
To access the facilities of the ACTIU GROUP companies, we may request that you identify yourself in the visitor log. The purpose of the processing of your data is to control visitors and manage external personnel who access the buildings.
Legal standing: The legal basis for the processing of your data is ACTIU's legitimate interest in controlling access to its facilities and their security.
ACTIU has closed-circuit video surveillance cameras. The purpose of processing your image is the video surveillance and security of its facilities.
Legal standing: The legal basis for the processing of your data is ACTIU's legitimate interest in protecting the security of our facilities.
The data that you provide us when you apply for a job offer or when you send us a curriculum vitae (CV), will be processed for the following purposes:
Legal standing: The legal basis for the processing of your data is your own consent, which is granted by sending your resume and accepting the privacy conditions
At ACTIU we will process your personal data with strict confidentiality, promising to keep it secret and guaranteeing the duty to protect it, adopting all the necessary measures to prevent its alteration, inappropriate loss, unauthorised processing or access, misuse, access, disclosure or destruction, in accordance with the legal obligations that apply to us as the controllers of your personal data. To protect this personal information, we take reasonable precautions and follow industry best practices.
The data will be kept, in the case of clients or suppliers and their employees, for the duration of the contractual relationship and, subsequently, during the legal terms established by law for the prescription of contractual obligations, as well as for issues related to accounting and tax legislation. In all other cases, the data will be kept based on the conditions established for its collection, for the amount of time that is required to achieve the purpose for which it has been processed or until you withdraw your consent, object to the use of the data or inform us of your wish to erase it from our database.
In the case of images captured by our video surveillance systems, said images will be kept for a maximum period of one month.
In the case of sound, video and other image recordings, they may be kept for educational, informational and/or promotional reasons (internally and externally) for a longer period of time, especially if they have been published on portals, networks or other media. In such case, the personal data will be restricted to that which is strictly necessary for the maintenance of said information.
We may disclose your personal information if we are required to do so by law or if you violate our terms of service.
When your consent is required to communicate your personal data to third parties, in the data collection forms we will inform you of the purpose of the processing, of the data to be communicated as well as the identity or sectors of activity of the possible recipients of your personal data.
Data processing by third parties
We inform you that ACTIU's service providers may have access to your data when necessary for the management of the services provided or contractual relationships established with ACTIU, as well as for the maintenance of its systems (financial entities, data storage, computer support and systems maintenance, and legal, tax or accounting consulting services). Some of these companies could be located outside the European Union, so we will make sure that these providers comply with the guarantee requirements demanded by the applicable regulations on the protection of personal data. If you wish to request information about the providers with access to your data, you can contact us at email@example.com.
In the event that you contact us through one of our forms, either to request information of any kind or to purchase any of our products or services, in order to answer your questions or analyse your needs in a personalised way, we can answer you directly or through the members of our network of distributors or collaborators in your place of residence.
ACTIU undertakes to maintain the confidentiality of the personal data provided, as well as to apply the security measures provided for in Spanish and European regulations, and to require third parties to whom the data is communicated to adopt identical measures.
Location of the information
All personal data related to the organisation and management of events is stored in computer apps and on secure servers, as well as in specific electronic folders accessible only to authorised persons. ACTIU's systems and servers are password protected and require an authorised username and password to access them. The information is stored securely to safeguard the confidentiality and privacy of the data it contains. Paper documents are kept in secure cabinets or files.
Likewise, all persons who handle personal data within ACTIU sign a declaration of confidentiality.
Your rights as a user in relation to the personal data that you have provided us with (commonly known as ARCO-POL rights) are the following:
These rights differ depending on the local data protection laws in each country, state or territory. However, they may include more or fewer of the above rights.
Links to other websites
Our website or any of our social media postings may contain links to websites outside of our company. In these cases, ACTIU is not responsible for the privacy policies or the content of such sites. We recommend carefully reading the privacy conditions of such websites and social networks.
Questions and contact information
For any questions or concerns, you can contact us through any of our available communication channels.
However, to exercise your ARCO-POL rights or to register a complaint, you can contact our DPO at firstname.lastname@example.org, or by postal mail to ACTIU BERBEGAL Y FORMAS, S.A., Parque Tecnologico Actiu, Autovia CV.80 - Salida Onil-Castalla P.O.BOX, 11, 03420 Castalla (Alicante).
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JOB SELECTION PROCESSES
The data will be kept for a maximum period of 2 years from its incorporation into our database or from its last update or modification carried out or requested by the candidate, being subsequently deleted or disabled on our servers to the extent that the security and data management system so allows it. We inform you that you can update or modify your resume in our database at any time by re-entering it or by notifying us in writing.
Data processing by third parties
We inform you that ACTIU's service providers may have access to your data when necessary for the management of the services provided or contractual relationships established with ACTIU, as well as for the maintenance of its systems (data storage, computer support and systems maintenance, legal, tax or accounting consulting services, travel agencies or travel companies). Some of these companies could be located outside the European Union, so we will make sure that these providers comply with the warranty requirements demanded by the applicable regulations on the protection of personal data. If you wish to request information about the providers with access to your data, you can contact us at email@example.com.
We inform you that your refusal to provide the required data or your non-consent to its use in accordance with this policy will prevent us from managing your request.
Date of last update: February 2023